Reminder for Submission of Odometer Photos and Logbook for Fuel Expense

 Dear [Employee Name],


I hope this email finds you well. I am writing to remind you of the company policy that requires employees to submit odometer photos and a logbook for fuel expenses to be reimbursed. Unfortunately, we have noticed that your recent fuel expense claim did not include these necessary details.


To ensure that we comply with the company policy and tax regulations, it is imperative that we receive accurate records of fuel expenses. This includes odometer photos, which help us determine the distance traveled, and a logbook, which provides a record of the purpose of the trip and the destination.


Please note that failure to submit odometer photos and a logbook may result in a delay or rejection of your fuel expense reimbursement request. Therefore, we kindly request you to resubmit your claim with the required details as soon as possible.


If you have any questions or concerns regarding the submission of odometer photos and a logbook, please do not hesitate to contact me.


Thank you for your understanding and cooperation.


Best regards,


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