Reminder for Proper Submission of Reimbursement Voucher and Receipts

 Dear [Employee Name],


I hope this email finds you well. I am writing to remind you about the proper submission of reimbursement vouchers and receipts. As you know, our company policy requires all expenses to be supported by valid receipts, which must be submitted along with the reimbursement voucher.


Unfortunately, we have noticed that some reimbursement vouchers are being submitted without the required information or without photocopies of the thermal paper receipts. This makes it difficult for us to process the requests in a timely and accurate manner.


To avoid any delays or complications, please make sure that your reimbursement voucher includes the following information:


Employee name

Date and purpose of expense

Amount of expense

Supporting documentation, such as a valid receipt

Additionally, please ensure that you make photocopies of thermal paper receipts to avoid any fading or illegibility.


Please note that failure to comply with the company policy may result in delays in reimbursement or rejection of the request.


If you have any questions or concerns regarding the proper submission of reimbursement vouchers and receipts, please do not hesitate to contact me.


Thank you for your cooperation and understanding.


Best regards,


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